Student Research Grants Competition - Conference Presentation Funds

The Graduate School’s Student Research Grants Competition (SRGC) provides the opportunity for students to apply for funds to present their research at a conference or to support research travel in preparation for their dissertation, final exhibition, or thesis. At this time, amidst limited funding and high demand, awards will be granted only to dissertators or to final year master’s students. If additional funds become available at a future point, this eligibility may be revisited. Most students will be funded by SRGC only once during their time as a graduate student.

Awards are granted in $600 or $1,500 amounts (as specified by the Vilas Trust), depending on the qualifying expenses listed in the application.

Note to applicants: This is a highly competitive funding competition. Due to the high demand and limited number of awards, unfortunately, not all applications can be funded, even if you meet all of the eligibility requirements. Students should pursue funding from other sources and not assume that SRGC funds will be awarded.

SRGC 2024-2025 Anticipated Application Deadlines

Applications for the SRGC will be posted and considered on a quarterly basis. Please note that funding requests cannot be considered outside of this timeline, nor can funding be guaranteed in advance of travel.

Cycle 1: For conferences and research travel between July 1, 2024, and September 30, 2024. Application dates are May 24, 2024 through June 23, 2024, with decisions announced the week of July 1, 2024.
Cycle 2: For conferences and research travel between October 1, 2024, and December 31, 2024. Application dates are August 1, 2024 through August 31, 2024, with decisions announced the week of September 16, 2024.
Cycle 3: For conferences and research travel between January 1, 2025, and March 31, 2025. Application dates are November 1, 2024, through November 30, 2024, with decisions announced the week of December 16, 2024.
Cycle 4: For conferences and research travel between April 1, 2025, and June 30, 2025. Application dates are February 1, 2025, through February 28, 2025, with decisions announced the week of March 17, 2025.

For more information, please visit

$600 or $1,500
The Graduate School
Supplemental Questions
  1. Are you traveling to present at a conference? Students interested in applying for the SRGC Research Travel Award, please follow this link:
  2. Have you received an SRGC award for conference or research travel in the current or a prior fiscal year? If so, please indicate the semester and year and award amount.
  3. What is your current student status?
  4. What is your current academic degree program?
  5. What academic division are you in?
  6. Which of the following options best describes your enrollment?
  7. Presentation Type:
  8. If you selected other for your presentation type, please explain.
  9. Conference location. List the city and state if US-based, or city and country if abroad.
  10. Please list your start and end dates of travel in the MM/DD/YYYY format. Note that travel must start between July 1, 2024 and September 30, 2024 to be eligible for funding in the current cycle. For information on future cycles, please visit
  11. Please explain how your proposed travel will help you complete your dissertation and develop professionally.
  12. Please provide confirmation of proposal submission to present at the conference.
  13. Please list the URL for the website of the conference you plan to attend.
  14. Please enter the abstract for your conference presentation. We recommend pasting the exact text of the abstract as it appears in the conference program or your proposal.
  15. Please list the travel expenses you would like to include in your application. Only include the travel expenses that will not be covered by another funding or reimbursed by your graduate program for this trip. As a reminder, UW travel policies apply to SRGC recipients.
    • What is the cost of lodging for your trip in US dollars? Maximum lodging rates can be calculated by visiting and clicking on the "Lodging Max and Meal Rate Calculator" button. Please list either the maximum rate or actual lodging costs, whichever is lower. You may request more than the maximum rate only if that lodging rate has been arranged by the conference organizers.
    • What is the cost of meals an incidental expenses (i.e., per diem) for your trip in US dollars? Meal rates can be calculated by visiting and clicking on the "Lodging Max and Meal Rate Calculator" button.
    • What is the cost of your airfare in US dollars? Per University policy, all airfare must be purchased through a university contracted travel agency or via the Concur self-booking tool to be eligible for this funding. If you did not purchase your airfare through a university contracted travel agency or via the Concur self-booking tool, list $0 in this section.
    • What is the cost of your conference registration in US dollars?
    • What is the estimated cost of ground transportation in US dollars? This may be one of a combination of: mileage in personal vehicle (see rates at, car rental, public transit, taxi or rideshare, and parking expenses. Note that rental cars must be booked through Concur or directly with the University’s contracted travel agency to be eligible for this funding.
  16. Are you requesting funding for any other travel expenses not listed above? If so, describe them below and list the amount for each. Please note that the following expenses are never reimbursable: trip insurance, flight insurance, fines/penalties, participant support costs, and expenses for others (e.g. dependents or colleagues).
  17. If you feel that any of the expenses listed above need further justification, please explain here. Additionally, use this space to explain the basis of your calculations and rationale for the transportation or lodging options you selected. If your conference lodging rate exceeds the maximum rate set by UW-Madison, please state that below.
  18. Have you sought or received any additional funds to cover this travel? If you have other funding for this travel, please explain below and indicate which travel expenses/amount will be covered by this funding.
  19. Please provide the name and email address for your faculty advisor/PI. We may contact them to verify your travel authorizations. No letter of recommendation is needed.
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