Student Research Grants Competition - Conference Presentation Funds

This competition includes awards for international and domestic travel for eligible UW-Madison graduate students who are traveling to present research at a conference. You may only apply for one SRGC award per cycle.

Conference travel beginning between April 1, 2024 and June 30, 2024 is eligible for this award. Please visit our program site and carefully read through the information presented regarding Conference Presentation funds before applying. Included is information on deadlines throughout the year, eligibility, award levels, FAQs, and more.

Please note that UW-Madison travel policies apply to SRGC award recipients. Applicants can find helpful information on travel policy at the Business Services Travel Planning and Booking web page as well as more detailed policy descriptions at the UW System Travel policy web page.

$600 or $1,500
The Graduate School
Supplemental Questions
  1. Are you traveling to present at a conference? Students interested in applying for the SRGC Research Travel Award, please follow this link:
  2. Applicants can apply for SRGC Conference or Research funding multiple times in the current fiscal year (July 1, 2023 - June 30, 2024), but you can only be awarded once. Have you been awarded an SRGC award for either conference or research travel during the current fiscal year?
  3. Have you received an SRGC award for conference or research travel in a prior fiscal year? If so, please indicate the semester, year, and award amount.
  4. What is your current student status?
  5. What is your current academic degree program?
  6. What academic division are you in?
  7. Which of the following options best describes your enrollment?
  8. Presentation Type:
  9. If you selected other for your presentation type, please explain.
  10. Where will you be traveling to attend a conference? Please include the location. List the city and state if US-based, or city and country if abroad.
  11. Please list your start and end dates of travel in the MM/DD/YYYY format. Note that travel must start between April 1, 2024 and June 30, 2024 to be eligible for funding in the current cycle. For information on future cycles, please visit
  12. Please explain how your proposed travel will help you complete your dissertation and develop professionally.
  13. Provide the documentation you received from conference organizers confirming your presentation's acceptance. Email acceptance, converted to a PDF, is an acceptable form of confirmation. Please make sure your name is included in your acceptance documentation. Only one conference per application.
  14. Please list the URL for the website of the conference you plan to attend.
  15. Please enter the abstract for your conference presentation. We recommend pasting the exact text of the abstract as it appears in the conference program or your proposal.
  16. Please list the travel expenses you would like to include in your application. Only include the travel expenses that will not be covered by another funding or reimbursed by your graduate program for this trip. As a reminder, UW travel policies apply to SRGC recipients.
    • What is the cost of lodging for your trip in US dollars? Maximum lodging rates can be calculated by visiting and clicking on the "Lodging Max and Meal Rate Calculator" button. Please list either the maximum rate or actual lodging costs, whichever is lower. You may request more than the maximum rate only if that lodging rate has been arranged by the conference organizers.
    • What is the cost of meals an incidental expenses (i.e., per diem) for your trip in US dollars? Meal rates can be calculated by visiting and clicking on the "Lodging Max and Meal Rate Calculator" button.
    • What is the cost of your airfare in US dollars? Per University policy, all airfare must be purchased through a university contracted travel agency or via the Concur self-booking tool to be eligible for this funding. If you did not purchase your airfare through a university contracted travel agency or via the Concur self-booking tool, list $0 in this section.
    • What is the cost of your conference registration in US dollars?
    • What is the estimated cost of ground transportation in US dollars? This may be one of a combination of: mileage in personal vehicle (see rates at, car rental, public transit, taxi or rideshare, and parking expenses. Note that rental cars must be booked through Concur or directly with the University’s contracted travel agency to be eligible for this funding.
  17. Are you requesting funding for any other travel expenses not listed above? If so, describe them below and list the amount for each. Please note that the following expenses are never reimbursable: trip insurance, flight insurance, fines/penalties, participant support costs, and expenses for others (e.g. dependents or colleagues).
  18. If you feel that any of the expenses listed above need further justification, please explain here. Additionally, use this space to explain the basis of your calculations and rationale for the transportation or lodging options you selected. If your conference lodging rate exceeds the maximum rate set by UW-Madison, please state that below.
  19. Have you sought or received any additional funds to cover this travel? If you have other funding for this travel, please explain below and indicate which travel expenses/amount will be covered by this funding.
  20. Please provide the name and email address for your faculty advisor/PI. We may contact them to verify your travel authorizations. No letter of recommendation is needed.
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